Privacy Policy

Effective Date: 29th November 2022

Introduction

Collecting information like names, addresses, and phone numbers from individuals is one of the business operations of Jobsquare. These individuals are our past, current, and prospective employees and other individuals Jobsquare jointly and severally deals with (“Data Subjects”).

To protect Data Subjects who provide Jobsquare with their personal information and to maintain their trust, Jobsquare complies with applicable rules, regulations, and data protection laws to protect and secure every personal data the company handles.

This data privacy and protection policy (“Policy”) explains the standards that must be obeyed while collecting, using, and disclosing personal data. It also shows the dedication and determination of Jobsquare in processing the received personal data with top-notch security and confidentiality.

This protection policy applies to every operation, process, and system within the Jobsquare environment that involves the collecting, using, storing, transmitting, and disposing of personal data.

Failing to keep the data protection rules set out in the NDPR – Nigeria Data Protection Regulation, 2019 and the ones in this policy is a material violation of Jobsquare’s policies. This will lead to the required disciplinary action and termination or suspension of employment and business relationship.

Scope

This data policy applies to every Jobsquare’s employee and other external business partners like vendors, suppliers, contractors, and more who have access to collecting, receiving, sending, and processing personal information in any way for Jobsquare with part or fully automated processing means. This Policy is also applicable to third-party data processors in charge of processing personal data received from Jobsquare.

General Principles for Personal Data Processing

Jobsquare has its focus and commitment to maintaining all the Personal Data processing principles in the NDPR. To prove this commitment, Jobsquare obeys the basic principles of processing Personal Data which are Fairness, Lawfulness, and Transparency. At all times, the processing of Personal Data must be lawful, fair, and transparent. This means every collected and processed Personal Data by Jobsquare is following the lawful, legitimate, and specific purpose consented to by the Data Subject.

Accuracy of Data

To ensure Personal Data is updated and accurate, Jobsquare collects and processes only accurate data and that the data is not misleading to avoid causing harm to the Data Subject. Jobsquare timely corrects and removes discovered errors Personal Data,

Purpose Limitation

Jobsquare only collects identified and consented Data Subject’s Personal Data in the Jobsquare Privacy Notice. The collected Personal Data is not used for any other purpose that is against the original purpose except if new consent is obtained. Jobsquare makes use of Personal Data for the following purposes:

Providing services to you (your data is used to process your order when you buy any of our services).
For billing and customer care (your data is used for responding to your concerns and inquiries on our services).
Customer service messages (your Personal Data is used to keep you updated with new changes or information about our services).
Security and fraud prevention (to protect you from fraud and to detect damage or misuse of our platform, we process your data).
Marketing purposes (your data is used to market our services to use to serve you better).
To manage our platform (your data is used for managing the volume of available jobs).
Understanding our platform (we use your data to have a better understanding of how you are using our platform and services).

Data Minimization

The collection and usage of personal data that is adequate and relevant in carrying out the data processing purpose are limited by Jobsquare. We check to know how necessary personal data processing is and where the data processing purposes allow.

Confidentiality and Integrity

Jobsquare will protect the confidentiality and integrity of Personal Data both in physical and digital format and prevent the intentional or unintentional compromising of personal data by establishing adequate controls. Data Subjects’ data must be protected from authorized access from changes to make sure it is accurate and reliable.

Personal data processing done by an unauthorized employee is considered authorized. Employee access to personal data is only done when appropriate for the task or purpose in question. However, they are forbidden to make the data accessible in any way and not to use the personal data for commercial or personal purposes.

Employees at Jobsquare must be informed by the HR department to maintain the privacy of personal data from the beginning till the end of their employment.

Personal Data Retention

Jobsquare shall store, retain, and destroy every personal information in line with regulatory and legislative guidelines and also carry out periodical reviews of the retained personal data to confirm the validity, purpose, accuracy, and requirement to retain.

The duration of storing Personal Data without prejudice to the Document Retention Policy of Jobsquare and the extent allowed by applicable laws is determined by the following:

The contract terms agreed between the Data Subject and Jobsquare for as long as the Personal Data is needed for the purpose it was obtained.
If there is a required retention period or the relationship/transaction has statutory implications.
If the Data Subject expressly requested for the Personal Data to be deleted as long the request will be treated only where the Data Subject is not being investigated it may make Jobsquare retain the Personal Data.
If Jobsquare has a lawful basis for retaining Personal Data beyond the time it is needed to serve the main purpose.
Personal Data can be retained by Jobsquare for historical research, archiving, statistical purposes, and scientific research for the public interest notwithstanding the pursuant and foregoing to the Nigeria Data Protection Regulation (NDPR).
Personal Data in possession of Jobsquare shall be erased by Jobsquare when it is not needed again or in line with the Retention Policy of Jobsquare, as long as no regulation or law is in force that requires Jobsquare to retain the Personal Data

Accountability

Jobsquare shows accountability following the obligations of NDPR by monitoring and improving different data privacy practices within the Jobsquare environment.

An employee that breaches this policy may face internal disciplinary action including employment termination and may face criminal or civil liability if their act violates the law.

Data Privacy Notice

Personal Data is considered confidential by Jobsquare and must be protected from unauthorized disclosure and use. Jobsquare makes sure all Data Subjects are informed about the use of their Personal Data and seeks and acquires their consent where needed.

Jobsquare will show the Privacy Notice using any medium from where Personal Data is collected and processed. To ensure transparent and fair Personal Data Processing, the Privacy Notice must include:

The purpose for collecting, using, and disclosing Personal Data.
Description of the Personal Data collected.
What the consent of the Data Subject is made up of?
The technical methods used in collecting and storing the information.
Solutions available if the Policy is violated and the duration for the solution.
Sufficient information for them to initiate the process of deleting Personal Data, rectification, and exercising other privacy rights.

Legal Reasons For Collecting And Processing Personal Data

Personal Data collected from our customers and the means of collecting it is based on the services they subscribed to, how they interact with us, and how they use our services. This is not just for customers alone. It also applies to anyone who has interacted with Jobsquare. We may also obtain your personal information by asking a third party for it but with permission. It is important to note that Jobsquare will process your personal data only on the rules and principles in the NDPR.

Personal data processing performed by us following NDPR provisions is lawful if any of these applies:

Where consent to perform Personal Data processing was given to us by you for one or more particular purposes. It is your right to withdraw the consent when you want and we will stop processing your Personal Data.

Where Personal Data is important for compliance with a legal obligation with Jobsquare as the subject.

Personal Data processing is relevant to protect the invaluable interests of Data Subjects.

Where task performance is performed for the interest of the public.

Jobsquare will collect your Personal Data when:

You buy or make use of our services.
You register for a particular service.
You use our network.
You fill up your personal information on our social media platforms, KYC registration form, and self-service applications.
You visit www.jobsquare.ng.
You consented to other companies sharing your information.
Your information is available online.
You participate in a survey, competition, or prize draw.
You are a customer of any business we acquire.

Our customers' Personal Data we have includes phone numbers, ID card numbers, job experiences, addresses, sex, educational information, signature, and more.

Consent

Jobsquare will ensure the following when we obtain consent from Data Subjects to process their Personal Data:

The purpose of collecting the Personal Data is made known to you.
The consent was not only freely given by the Data Subject without coercion, fraud, or undue influence but requested in plain language.
The consent is different from other things the Data Subject has agreed to.
The Data Subject can update, manage, and withdraw the Personal Data processing consent at any time.

Valid Consent

Consent is valid when it is voluntarily given by the informed Data Subject. Consent can’t be implied following regulatory requirements. Under the NDPR, inactivity, silence, and pre-ticked boxes do not constitute Consent. Consent given in sensitive Personal Data must be very explicit.

Consent of Minors

If we deal with minors, their consent must be obtained from their representatives based on applicable regulatory requirements and always protected.

Data Subject Rights

You are entitled to these rights if Jobsquare is holding your Personal Data:

Right to access and request your stored and collected Personal Data. If the Personal Data is stored electronically like a database, you have the right to receive it in that electronic format.
You have the right to your collected and stored Personal Data.
Right to request restriction or objection.
You have the right to say no to automated decision-making.
Right to modify and request rectification of the personal data Jobsquare is holding.
Right to request deletion of your data except if you are restricted by statutory obligations of Jobsquare or by law.
Right to move your Personal Data from Jobsquare to a third party.
Right to opt out of unsolicited and marketing messages anytime you want by clicking on the unsubscribe link in our mail messages, disabling your account, or contacting us for help.
Right to request Jobsquare to stop processing your data except as required by the statutory obligations of Jobsquare or by law.

Transfer of Personal Data

Third-Party Processor in Nigeria

We may process the Personal Data we obtained from you by engaging the services of third parties. However, this processing will be governed by a clear written contract between us and the third party to thoroughly protect your data based on the NDPR and terms of this Policy. Jobsquare may share your information with a law enforcement agency when the law requires us to do so.

Where applicable, Jobsquare will share Personal Data with the following:

Government bodies, courts, law enforcement agencies, regulatory organizations, and other public authorities when authorized by law or if we have to.
Suppliers, agents, or partners involved in delivering the services you used.
A third party where disclosure is needed for legal requirements like satisfying any applicable law.
An acquiring entity is when we undergo business reorganization like a takeover, merger, or acquisition.

Web Analytics

Jobsquare’s website Google web analytics service is known as Google Analytics. With it, users can log into a Google device for assigning data and interacting over many devices to a specific pseudonymous user ID. Through Google analytics, analyzing the activities of web users across many devices is possible.

Google Analytics makes use of cookies. Non-personal information generated by these cookies as you use our website is transferred and stored in a Google server in the United States of America. Nevertheless, there is prior anonymizing of the corresponding IP addresses using IP anonymization. There is no merging of your web browser transmitted anonymized IP address under Google Analytics with other Google data. This information will be used by Google on our behalf for different purposes like gathering reports on web activity, offering related services to web activity, and evaluating how you use the internet and Jobsquare website. You can prevent your web activity data from being collected by Google Analysis by using Google Analytics opt-out web browser add-on. You can find it at https://tools.google.com/dlpage/gaoptout/.

By adjusting your web browser, you can stop the information storage of cookies.

Cookies Policy

We are transparent when it comes to collecting and using your data. This Cookie Policy applies to every Jobsquare service linked to this policy. It explains how cookies are used in Jobsquare.

Based on this Policy, you are giving us your consent to use cookies by using our website (navigating, clicking, or scrolling). You can stop cookies installation by not using our website or via your web browser’s settings if you don’t consent to our use of cookies. Nevertheless, some features of the website may not function well when you disable cookies usage and this will greatly impact your user experience on www.jobsquare.ng.

What are Cookies?

Cookies are small files placed on your web browsers like Google Chrome, Firefox, and more when you visit a website. Cookies have lots of benefits like improving web experience and allowing websites to recognize the device a user is using to access the website.

Why and how we use Cookies

We use cookies once you access our website or online services to improve our website performance and to know how you are using our website. With cookies, we understand the piece of information we obtained about you and information on your use of apps and websites even when you have no account with us.

Cookies help us in protecting, providing, and improving our services by personalizing and measuring the services we offer for a safe and optimal experience. We use cookies to carry out analytical research, access our service performance, and user authentication.

Website Privacy Notice

What is this Privacy Notice for?

Jobsquare (“We”, “Us”, or “Our”) places priority on your Personal Data and this is why we protect your privacy when you interact with us. To understand our policies, procedures, and processes regarding your Personal Data processing, take time and read this Privacy Notice.

In this Privacy Notice, you will know how we collect, manage, transfer, and use your Personal Data. This Privacy Notice also explains how you can update your data and exercise your rights on the Personal Data we have.

Security of your Personal Data

Jobsquare ensures your Personal Data is secured and protected at all times. To achieve this, we use different top-notch organizational and technological procedures. This includes compiling our employees and third parties with appropriate security standards to protect your information.

Changes to our Privacy Policy

We reserve the right to change or update this Privacy Policy with a change in regulatory requirements or technology in the future. The recent or updated version of our Privacy Policy will always be made available on our website.

Contact & Communication

You can reach us with regards to this Privacy Policy at number 27 Oyewole street, off Shyllon, Palm Grove, Lagos, Nigeria or contact our customer service team.